Job: Administrative Assistant – Stores

Reporting to: Director Finance and Administration

Description

Background:
Uganda Investment Authority (UIA), set up under the investment Code 1991 is a statutory agency mandated to initiate and support measures that enhance investment in Uganda and to advise Government on appropriate policies conducive for investment promotion and growth

Main duties and responsibilities:
• Inspecting all items delivered to the store and ascertaining that they are of the right specification, quantity and quality as indicated in the local purchase order.
• Receiving all goods procured in the stores.
• Issuing goods received note to suppliers for all delivered goods.
• Recording all items in the appropriate stores books and maintaining an up to date stock ledgers.
• Issuing items from the store against duly authorized and approved store requisition forms.
• Conducting monthly stock checks and submitting a report to Director Finance and Administration.
• Ensuring that the stores are clean, all items are neatly arranged and prohibiting entry of unauthorized persons in the store.
• Ensuring safety of goods while in the store.
Critical Outputs:
• Zero issuing of items from the store without proper authorization
• Bin cards and stock cards maintained.
• Stock taking Reports
Person Specifications
a) A Diploma in Stores Management or the equivalent from a recognized institution.
b) At least three years’ experience in Stores and Inventory management.
c) Proficiency in Micro office Suite
Applications with comprehensive CV, copies of certificates and/or testimonials together with the applicant’s telephone contact, names, addresses and telephone numbers of three referees should be sent to;
The Executive Director
Uganda Investment Authority
P. O. Box 7418, Kampala.
Not later than two weeks from the date of this advertisement.
UIA accepts no liability for incomplete submission, late or misdirected transmission of applications.
Note:
• Only short listed applicants will be contacted for interviews
• Any form of canvassing will lead to automatic disqualification.
• Uganda Investment Authority is an equal opportunity employer.