Job: Finance Officer

Employer:Community Health Alliance Uganda (CHAU)

Reports to: Finance Manager
Location: Kampala, Uganda

Deadline: 20th Sep, 2013

Description

Link Up is a global programme designed to integrate Sexual Reproductive Health and Rights interventions of young people affected by HIV aged between 10 and 24yrs. This global program will be implemented in Bangladesh. Burma, Burundi, Ethiopia and Uganda The Link Up Project is implemented through a partnership consortium comprising of The International HIV/AIDS Alliance (IHAA). Marie Stops International (MSI), Population Council (PC). Stop AIDS NOW(SAN!) the Global Youth Coalition on HIV/AIDS( GYCA) and The Athena Network(ATHENA). In Uganda, Link Up Project is implemented by Community Health Alliance Uganda (CHAU) a local nongovernmental Organization an affiliate with The International HIV/AIDS Alliance, in close collaboration with the Ministry of Health. This project will be implemented in 11 districts, namely: Kampala, Wakiso, Mukono, Kayunga, Nakasangola, Luwero, Mayuge, Iganga, Bugiri, Namutumba, and Kamuli. 

Job Summary: The job holder will primarily ensure that all financial records are accurately collected and entered into the computer system. This position will also be responsible for preparation of regular/periodic reports and returns. The incumbent will also oversee the stores and ensure that they are properly maintained.

Key Duties and Responsibilities:

1. Records & Reports:

• Write expenditure vouchers
• Post the vouchers and other financial records and transactions into the computerized package in accordance with prescribed formats.
• Generate monthly bank and cash books reconciliations.
• Ensure that all expenditure vouchers are properly sanctioned and backed by supporting documents
• Preparation of JVs for signatures of the Finance Manager or the ED as per policy
• Update all accounts including staff advances, and reconcile them to the General Ledger Periodically extract the books and balance them with the respective control records
• Ensure reconciliation of manual records of the debtors, contingency and all liability accounts with the computer records, and follow up.
• Participate in the preparation of periodic accounts and reports as necessary
• Manage the store receipts, releases and accounts thereof
• Prepare the payroll in conformity with set guidelines
• Effect monthly remittances of statutory deductions to the recipient organizations (e.g. PAYE, Local service Tax and NSSF)
• Maintain up-to-date records of funds transfers to implementing partners.
• Monitor IP expenditure against budgets to ensure adherence to set financial policies.
• Secure supporting documents to back all expenditure vouchers

2. Payments:

• Prepare payment vouchers for each payment and get it signed by the authorized signatories.
• Receive cash and make payments in a timely manner and in strict adherence to financial regulations pertaining to petty cash management.
• Issue receipts for cash or cheque receipts and sign it. 
• Safely lock up cash and cheques in the safe pending banking or paying out
• Bank all receipts as per policy.
• Ensure proper filing of the vouchers and safe custody of the cheques and the counter foils.

3. Stores:

• Check all items brought into the store and receive them
• Issue items out of store against properly authorised requisitions
• Regularly update all stock cards and perpetual inventory
• Keep items in the store in accordance with prescribed health, safety and other standards
• Produce stores reports on a monthly basis
• Ensure order and cleanliness of stores
• Ensure adequate security and protection of stores

Qualifications, Skills and Experience:

• The candidate should hold a Degree in Finance or Accounting or an equivalent professional qualification
• Three or more years' experience in a similar position
• Excellent computerised accounting skills with Quick Books
•  Good interpersonal and communication skills
• High degree of integrity and confidentiality

How to Apply:

All suitable candidates for the above post should submit applications with detailed curriculum vitae, copies of academic certificates, name and address of three referees and a day time contact telephone number to the International HIV/AIDS Alliance offi ces addressed to: The Executive Director, Community Health Alliance, Plot 19, Kawalya Kaggwa Close, Kololo P. O. Box 40333, Kampala, Uganda. Email: allianceug@allianceuganda.org

Please note that only short listed candidates will be contacted