Job: Administrative Assistant/Receptionist

Organization: The MRC/UVRI Uganda Virus Research Unit on AIDS

Duty Station: Masaka, Uganda
Reports to: Scientist

Deadline: 16th October, 2013

About MRC/UVRI:

The MRC/UVRI Uganda Virus Research Unit on AIDS was established following a request in 1988 from the Uganda Government to the British Government for collaboration on the research of HIV (Human Immunodeficiency Virus) infection and AIDS (Acquired Immunodeficiency. The Unit is a center of excellence in HIV/AIDS related research. It conducts large-scale epidemiological and intervention studies, clinical trials, virological and immunological research and behavioral studies, clinical trials, virological and immunological research and behavioral studies, and has generated a wealth of research results that have been used to inform policy and practice, and that have led to a large number of scientific publications in peer reviewed journals over time. The Unit is based at Uganda Virus Research Institute (UVRI) in Entebbe. MRC/UVRI is seeking keen, experienced and suitably qualified Ugandans to join a team of dedicated clinical and research staff working on the IPM 027 trial “A multicentre, randomized, double-blind, placebo-controlled safety and efficacy trial of a dapivirine vaginal matrix ring in healthy HIV-negative women”.

Job Summary: The Administrative Assistant/Receptionist will offer an efficient and effective management of reception and administrative duties to support the trial.

Key Duties and Responsibilities:

• Receive and channel participants to appropriate staff at the study site.
• Review participants’ appointment cards and crosschecks with the appointment list, where indicated.
• Ensure that participants are served refreshment by the Office attendants or designee while they are at the clinic.
• Ensure a friendly and comfortable environment in the reception area.
• Take care of the needs of the potential participants when they are ready to leave the clinic, for example arranging follow-up appointments and arranging for the potential participant to get reimbursement.
• Perform secretarial service for the team including taking minutes for meetings, preparing presentation slides or letters where necessary, and format large reports.
• Responsible for the front desk, and management of the participant tracking database.
• Responsible for all incoming and outgoing mails and distribution to respective owners while maintaining a high degree of confidentiality.
• Manage documentation and filing systems.
• Occasional bulk photocopying and distribution.
• Manage imprest and participant reimbursement
  
  

Qualifications, Skills & Experience:

• The applicant should hold a Diploma in Business Administration, Social sciences, public Administration. A Degree in Secretarial studies is desirable.
• At least three years’ experience in a similar role in an international Organisation or research based organisation.
• Proficiency in computer use (MS word, Excel, Access),
• Sound knowledge of procurement is desirable.
• Organizational skills, self-motivated and able to multitask in a busy environment. Other terms and conditions for the post are within the
  

How to Apply:
All candidates should send their applications including copies of academic qualifications, curriculum vitae and names plus telephone contact details of three (3) referees should either be addressed to: The Human Resources Manager MRC/UVRI Uganda Research Unit on AIDS, Uganda Virus Research Institute, P. O Box 49 Entebbe, Uganda or send by email: mrc@mrcuganda.org

NB: Only short listed candidates will be contacted for interviews