Administrative Secretary Vacancy at Parliamentary Pension Scheme (PPS)

Monday, February 03, 2014   Administration Jobs in Uganda , Business Administration Jobs in Uganda , Government Jobs in Uganda , Social Sciences Jobs in Uganda   No comments

Job Title: Administrative Secretary

Organisation: The Parliamentary Pension Scheme (PPS)

Duty Station: Kampala, Uganda

Reports to: Chief Operations Manager

About PPS:

The Parliamentary Pension Scheme (PPS) was established by the Parliamentary Pensions Act 2007 as a Contributory Hybrid Cash Balance Retirement Benefit Plan for the Members of Parliament of Uganda and the staff of the Parliamentary Commission. The Scheme is managed by a Board of Trustees, constituted in accordance with the Act.

Job Summary: The Administrative Secretary will be responsible for high level administrative support and secretarial services to Management and the Board of Trustees.

Key Duties and Responsibilities: 

• Organize discussion papers, presentations and reports for Management and the Board.
• Organize and facilitate Management and Board meetings, thereby documenting quality Minutes.
• Organize various events, seminars and retreats for the Board and Management thereby properly documenting the proceedings.
• Review correspondences, submissions and reports to ensure proper routing and appropriate responses.
• Organize travel: schedules and make reservations for the Board members and Management.
• Keep custody and confidentiality of management and Board records.
• Manage the Chief Operations Manager’s diary, schedule meetings, appointments and handle all communications
• Receive and guide visitors with high level of courtesy.
• Manage the front office and ensure sound organization of Chief Operations Manager's office.

Qualifications, Skills and Experience: 

• The Administrative Secretary should hold a good bachelor’s degree in Secretarial Studies, Social Sciences, Business Administration or Office Management from a recognized University/ Institution.
• At least five (5) years of progressive working experience; two (2) of which should have been served in a senior executive’s office in a busy environment.
• Proven ability in shorthand and word processing; with speeds of at least 100/120 and 50/60 words per minute respectively.
• Excellent computer literacy skills and proven ability in the relevant software such as MS Office Suite.
• Excellent knowledge of operating standard office equipment like Scanner, Computer, heavy duty Photocopying Machine, Fax, Networked Printer and use of Windows Fax & Scan.
• Possess the ability to handle sensitive and confidential information with discretion.
• High Self-drive and ability to work independently with minimum supervision.
• Emotionally mature and a great team-worker.
• Excellent written and spoken command of the English language.
• Attention to detail and accuracy.
• Excellent organizational and planning skills.
• Excellent Interpersonal and communication skills.

Age: Between 25-40 years

How to Apply: 

All suitably qualified and interested candidates should attach copies of their Curriculum Vitae stating three (3) current referees, certified copies of Academic Transcript, Certificates, Testimonials and a recent passport size photograph.

All applications should be addressed to the Chief Executive Officer, Parliamentary Pension Scheme, P.O. Box 7178, Kampala, Uganda

The applications may also be hand delivered to the Parliamentary Pension Scheme office, Plot 7 Parliament Avenue, Bauman House, Room WG11.

Deadline: 14th February 2014 by 17:00 Hours