SINFA Careers - Human Resource Officer/Personal Assistant
Organisation: SINFA
Duty Station: Gulu,
Uganda
About SINFA:
SINFA is a Ugandan for profit
social enterprise offering commercial telecommunications and outsourcing
services to address the needs of the local communities in Northern Uganda.
SINFA is part of the International Development Project Internet Now! That has a
direct focus on services providing employment and income to community members
through internet technologies. With its headquarters in Gulu, the company has
set up internet connected centers in various parts of northern Uganda, forming
a social enterprise following an innovative business model.
Job Summary: The Human
Resource Officer and Personal Assistant will oversee the human resource
function of the company in compliance with regulations and also provide
administrative support to Senior Management
Key Duties and Responsibilities:
1. General:
- Determine staffing numbers, skills and needs required to meet SINFA’s objectives.
- Analyze skills and qualities required for each job and develop job descriptions and person specifications
- Manage and assist in the recruitment of staff and prepare reports including posting job adverts
- Conduct training needs analyses in liaison with line managers
- Plan and where necessary deliver training to staff including induction of new staff
- Assist management understand and implement the HR policies and procedures and enforce code of conduct
- Administer payroll, leave and any other benefits.
- Maintain up to date and accurate employee records and personnel files.
- Support management in addressing grievances and implementing disciplinary procedures
- Administer, interpret and advise on labor law and ensure the company is operating in compliance with the labour laws
- Assist in drawing plans for future personnel needs and help implement any organizational changes
- Oversee and enforce employee services such as Counselling and Health and Safety in the work place.
- Responsible for contracting staff
- Managing staff performance, evaluations and appraisals
2. Administrative:
- Organize and attend meetings and ensure that the CEO is well prepared for meetings
- Document and provide general
- assistance to the CEO during meetings and presentations
- Prepare letters, presentations and reports
- Manage incoming and outgoing mail and often, any correspondences on behalf of the CEO
- Organize and maintain diaries
- Implement and maintain administrative systems and filing
- Screening phone calls, enquiries and requests and handle them when appropriate.
- Meet and greet visitors at all levels of seniority
- Carry out research when necessary and present findings
- Make travel and accommodation arrangements
- Liaise with clients, service providers and staff as required
Qualifications, Skills and Experience:
- The ideal candidate should possess a Bachelor’s Degree in Human Resource Management or a relevant field.
- The applicant should hold a Post Graduate qualification in People Management or Stenography
- At least three years relevant work experience.
- Good working knowledge of database, spreadsheet and word processing packages
- Excellent oral and written communication skills
- Demonstrable planning and organizational skills
- Be able to observe confidentiality Good working knowledge of Employment Act and Labour laws
- Past experience of working in Northern Uganda will be an added advantage
- Excellent team building skills
- Previous experience in managing contract staff
- Knowledge of HR Management Systems is an added advantage
- Possess the ability to Persuade and Influence
- Ability to Plan and Organize
- Ability to Follow Instructions and Procedures
- Ability to Adapt and Respond to Change
How to Apply:
All suitably qualified
candidates should send their application letters and updated CVs to jobs@sinfauganda.co.ug
NB: Please DO NOT attach any
other documents, it is not a requirement at this point.
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