United Nations UNDP Career Jobs - Programme Associate - Governance

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Job Title: Programme Associate - Governance

Organisation: United Nations Development Programme (UNDP)

Duty Station: Kampala, Uganda

Reports to: Governance Team Leader

About UNDP:

The United Nations Development Programme (UNDP) advocates for change and connects countries to knowledge, experience and resources to help people build a better life. It provides expert advice, training, and grant support to developing countries, with increasing emphasis on assistance to the least developed countries.

UNDP supports national democratic transitions by providing policy advice and technical support, improving institutional and individual capacity within countries, educating populations about and advocating for democratic reforms, promoting negotiation and dialogue, and sharing successful experiences from other countries and locations. UNDP also supports existing democratic institutions by increasing dialogue, enhancing national debate, and facilitating consensus on national governance programmes.

To accomplish the MDGs and encourage global development, UNDP focuses on poverty reduction, HIV/AIDS, democratic governance, energy and environment, social development, and crisis prevention and recovery. UNDP also encourages the protection of human rights and the empowerment of women in all of its programmes.

Job Summary: The Programme Associate - Governance will be responsible for ensuring effective delivery of the Governance programme by entering and managing data, and supporting programme implementation consistent with United Nations Development Programme (UNDP) rules and regulations. The Programme Associate works in close collaboration with the operations, programme, and projects staff in the UNDP country and headquarters offices, as required, for resolving complex finance- related issues and exchange of information.

Key Duties and Responsibilities:

1. The Program Associate will support the formulation of Governance programme strategies and implementation of the Country Programme Action Plan;

• Support the management of the Governance programme;
• Provide administrative support to the Governance Programme Team;
• Support to resource mobilization;
• The incumbent will also facilitate knowledge building and knowledge sharing in the area of Governance.
• Technically supports formulation of programme strategies and implementation of the Governance programme focusing on achievement of the following results:
• The UNDP Program Associate will be responsible for collection and presentation of Governance background information for preparation of United Nations; Development Assistance Framework (UNDAF), Country Programme Document (CPD), Country Proramme Action; Plan (CPAP), effective application of Results Based Management (RBM) tools and establishment of Governance management targets;
• Intuitive presentation of background information for to inform formulation of projects, drafting of project documents, work plans, budgets and proposals on implementation arrangements.

2. Provides effective support to management of the Governance programme focusing on the achievement of the following results:

• Creation of a project in Atlas;
• Preparation  of required budget revisions;
• Revision of project award and project status;
• Rigorous tracking of un-utilised funds;
• Facilitate operational and financial close of a projects;
• Provision of guidance to the executing agencies on routine implementation of projects;
• Presentation of information required for audit of projects;
• Provision of support to the implementation of audit recommendations;

3. Provides administrative support focusing on achievement of the following results:

• Review of projects Financial Reports;
• Timely preparation of non-Purchase Order (PO) vouchers for development projects;
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas;
• Timely corrective actions on un posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Creation of requisitions in Atlas for development projects registers of goods receipt in Atlas;
• Making budget check for requisitions, purchase orders, and vouchers.

4. Supports resource mobilization focusing on achievement of the following results:

• Analyze information on Governance donors;
• Prepare donor’s profile;
• Track and reporting on mobilized resources;
• Review contributions agreements;
• Manage contributions in Atlas.

5. Ensures facilitation of knowledge building and knowledge sharing in the Governance area focusing on achievement of the following results:

• Support the United Nations Development Programme (UNDP) in Governance trainings for all staff;
• Support the synthesis of lessons learned and best practices in programme;
• Make contributions to knowledge networks and communities of practice.

Perform any other reasonable duties as may be assigned by the supervisor or management

Qualifications, Skills and Experience:

• The ideal candidate for the UNDP Programme Associate - Governance vacancy should possess a good University Degree in Business Administration or a relevant Social Sciences field would be desirable;
• Specialized certification in accounting and finance would be an asset;
• Professional Prince2 training and certification, RMG would be an added advantage.
• At least six years’ progressively responsible administrative or programme experience is required at the national or international level;
• Past exposure and experience in the usage of computers and office software packages (MS Word, Excel, etc);
• Advanced knowledge of spreadsheet and data base packages;
• Experience in handling web based management systems;
• Working knowledge of the Enterprise Resource Planning Systems, such as ATLAS would be an added advantage.

Language Proficiency: Fluency in written and spoken English.

Personal Competencies:

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning:

• Shares knowledge and experience;
• Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness:

• Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of programme, managing data, reporting;
• Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems.;
• Good knowledge of Results Management Guide and Toolkit.

Leadership and Self-Management:

• Focuses on result for the client and responds positively to feedback;
• Consistently approaches work with energy and a positive, constructive attitude;
• Remains calm, in control and good humored even under pressure;
• Demonstrates openness to change and ability to manage complexities.

How to Apply:

If you believe you are one of the ideal candidates for this opportunity in working with the United Nations Development Programme (UNDP), then visit the web link below for full job details and How to Apply.

Click Here

NB: UNDP is an Equal Opportunity Employer. Qualified Women are encouraged to apply.

Deadline:  4th April, 2014